Privacy Policy

This Privacy Policy governs the processing of personal data collected and managed within the scope of your interactions with Vieira de Almeida & Associados – Sociedade de Advogados SP RL (“VdA”) and Beta-i Collaborative Innovation Ltd. (“Beta-i”), as joint controllers for the processing of the personal data related to the Innov.Club (jointly referred to as “Promoters”), including the use of the Website (hereinafter “Website”).

Providing your personal data entails your knowledge and acceptance of the terms established under this Privacy Policy.

This Privacy Policy includes information about:

  1. Personal data collection and processing
  2. Data controllers
  3. Personal data storage
  4. Under what circumstances is personal data disclosed to other entities?
  5. Security
  6. Data transferred to third countries
  7. Cookies
  8. Data subject rights
  9. Complaints
  10. Queries and suggestions
  11. Changes to the privacy policy

  • Personal data collection and processing

In your interactions with the Promoters, you may be asked to provide us with personal data, which we will process for different purposes and based on different legal grounds. 

You can learn more about the data collected and the purposes and legal grounds of processing in the table below:



Legal grounds

Personal data processed

Registration as a Member

Registration as a member of Innov.Club or as a representative of such Member

Contractual or pre-contractual inquiries at the request of the data subject (for singular persons)

Legitimate interests of the Promoters in ensuring the execution of the signed Membership Agreement (for representatives of collective persons)

Identification data, contact data and data relating to their professional occupation

Event organization and management

Searching and hiring speakers for events

Pre-contractual diligences

Identification data, contact data and data related to the service provided

Registration at Innov.Club events by members

Execution of the agreement concluded with the holder (when a singular person)

Promoter’s legitimate interests in executing the agreement concluded with the legal person it represents (for representatives of legal persons) 

Identification data, contact data, data relating to your employer

Registration at Innov.Club events by non-members

Execution of the agreement concluded with the data subject

Identification data, contact data, data relating to your employer

Capture and disclosure of images and videos of the organized events

Consent of the data subject or legitimate interests of the Promoters in capturing images of the events to be able to promote the Club (in each case, the data subjects will be informed of the applicable basis)

Image and voice

Billing (only for singular persons)

Compliance with legal requirements

Identification and contact data, information on the legal services provided and payment data


Sending newsletters and other updates to non-members

Data subject’s consent

Name and email address

Sending relevant communications related to the Club to its members

Promoters’ legitimate interests in promoting the Club’s activities to its members

Name (of member or representative) and email address

Reply to a contact request

Promoters’ legitimate interest in ensuring an answer to any request for information from visitors to the Website

Identification data, contact data, the message you have sent to us and any data you have made available through this means

Use of the Website and your interaction with the communications we send you

Availability of the Website and analysis of your use and interaction with it

Promoters’ legitimate interest or the data subject’s consent

Data relating to your interactions with our Website. For more information about this processing activity, please confirm our Cookie Policy

Analysis of your interaction with the communications we send you

Promoter’s legitimate interest in understanding the reach of our communications

Data relating to your interaction with the communications we send you, for example whether you open the documents attached to our newsletters


When your personal data is necessary to ensure compliance with our legal obligations or for the performance of an agreement or for pre-contractual , failure to provide this data may prevent you from establishing a relationship with us.

When providing us with third-party personal data, such as data relating to your employees, service providers, counterparties, or others, you should ensure, when possible, that the relevant data subjects are informed of how we may treat their personal data.

  • Data Controllers

The Promoters will act, under the terms described herein, as joint controllers for the processing of personal data in the promotion and development of activities related to the Club.

However, it is also possible that, to boost, publicize and promote the Club and its initiatives, within the scope of the purposes described herein, the Promoters act as autonomous data controllers, under the terms defined in their own data protection policies, available through the following links: Beta-i Privacy Policy and Privacy Policy and Cookies Policy – VdA – Vieira de Almeida, Sociedade de Advogados. The data subject will be in any case informed about the controller for the processing in each moment.

  • Personal data storage

Any personal data collected are processed in strict accordance with the applicable law. Personal data will be stored in accordance with the respective purposes and in compliance with the applicable legal deadlines. Thus, and whenever there is no specific legal requirement, the data will be stored and kept only for the period and to the extent necessary for the purposes for which it was collected, unless the right to object, the right to erasure or the right to withdraw consent is exercised within the applicable legal deadlines.

Learn more about the applicable storage deadlines:


Storage period

Enrollment and management of members

For as long as the contractual relationship for the Club membership continues


Ten years after termination of the relationship with the Club member

Procurement of offers to provide the services we need

For as long as required to hire the relevant service

Hiring and performance of the services we need

For as long as required to perform the relevant agreement

Sending newsletters and other updates

For as long as your consent remains valid, or you maintain your membership relationship with the Club

Reply to a contact request

For as long as required to reply to your request

Sending other relevant communications

One year from the last contact, without prejudice to your right to object to processing

Management of registrations and communications sent to event participants

For as long as required to organize the event and send any subsequent relevant communications related to the attended event

Internal and external promotion of the organized events

For as long as required to promote the event, without prejudice to your right to withdraw your consent

Website use

In accordance with our Cookie Policy


Please note that in the event of any potential or actual litigation or legal procedure in which the Promoters are directly involved, it may be necessary to extend the relevant data storage period until such procedure is terminated.

  • Under what circumstances is personal data disclosed to other entities?

The Promoters may disclose your personal data to each other, considering the joint controllership for the promotion and management of the Club.

Additionally, the Promoters may also transmit your personal data:

  1. When relying on other entities for the provision of certain services, as this provision of services may entail access by these entities to your personal data. As such, any processor of the Promoters will process your personal data, on behalf of the Promoters, in accordance with our instructions and under the terms of the processing agreement concluded with these entities;
  2. To VdAcademia and to Vasco Vieira de Almeida Foundation, for the purposes set out above and only when necessary (for example, in case VdA Academia organizes a certified training session for Club members within the scope of an event, or when there is a joint initiative between the Club and Vasco Vieira de Almeida Foundation);
  3. To third parties, when the Promotors deem such data transmission necessary or appropriate (i) under the applicable law, (ii) to ensure compliance with legal obligations/judicial orders, (iii) in line with decisions of the relevant supervisory authorities, or (iv) to respond to requested issued by public or governmental authorities.

In any of these situations, the Promoters will take all appropriate measures to ensure the effective protection of your personal data.

  • Security

The Promoters endeavor to protect Users’ personal data from unauthorized access. They rely on their security systems, rules, and other procedures to ensure this protection and to prevent any unauthorized access to, improper use of, disclosure, loss, or destruction of personal data.

However, users are responsible for ensuring that the devices and equipment used to access the Website are appropriately protected against any damaging software, viruses, and worms.

Additionally, users should further be aware that failure to adopt adequate security measures (for example, the secure configuration of the browser, updated antivirus software, the use of a firewall and the non-use of questionable software) will increase the risk of personal data and passwords being accessed by unauthorized third parties.

If any defect, bug, or anomaly is detected on the Website, users must immediately communicate this to the Promoters and shall not seek to exploit such defect, bug or anomaly to access commercial information or the personal data of other users, change the features of the Website or use it in an irregular or unlawful manner or contrary to the Promoters’ design.


  1. Data transferred to third countries

The Promoters may transfer your personal data to third countries (located outside the European Economic Area) or to international organizations, for the purposes set out in this Policy, even if there is no adequacy decision adopted by the European Commission. In this case, the Promoters undertake to adopt appropriate security measures to ensure the confidentiality and protection of the personal data, in strict compliance with the applicable personal data protection legislation. Any data transferred will be subject to the appropriate safeguards and additional measures will be taken to ensure that the personal data enjoys a level of protection essentially equivalent to that existing in the European Union.

Data collected during your use of the Website may be transferred to countries outside the European Economic Area if you consent to the placement of certain categories of cookies (e.g., analytics or advertising cookies). These files are placed by third-party entities, based in countries that do not have an adequacy decision by the European Commission and which do not offer a level of protection of your data equivalent to the level guaranteed in the European Union (such as the United States of America). For more information on the use of these cookies, please read our Cookies Policy.

  • Cookies

This website uses cookies. To know more about how we use cookies, please check our Cookies Policy [Inserir link]

  • Data subject rights

Under the applicable legislation, the data subject may request access to their personal data at any time, as well as its rectification, erasure, restriction to its processing, portability of their data, or objection to its processing.

The data subject may also obtain confirmation as to which personal data concerning them is being processed, and a copy of the data being processed will be provided upon request.

The data subject is also entitled to withdraw their consent for the processing of their data for the stated purposes. This will not, however, affect the lawfulness of any processing carried out before consent was withdrawn.

To exercise any of these rights, the data subject will need to submit a written request addressed to:

  • Complaints

Without prejudice to any other form of administrative or judicial appeal, the data subject is entitled to file a complaint with the relevant supervisory authority, for instance the Portuguese Data Protection Authority (Comissão Nacional de Proteção de Dados) in accordance with the law, should they believe that the Promoters’ processing of their personal data breaches the legal framework in force from time to time.

  • Queries and suggestions

The data subject can contact the Promoters with any queries regarding the processing of their personal data and the exercise of their rights under the applicable legislation, as detailed in this Policy, through the following contacts:

  • Changes to the privacy policy

The Promoters reserve the right to, at any time, change the current personal data processing terms. Any changes will be published on the Website and/or communicated to the data subject via the contacts provided by them.


Date of last update: 21/02/2023.